(Note: this is an exact excerpt from the current UTMI catalog)
WITHDRAWAL FROM SCHOOL/PROGRAM
At any time during the course a student may withdraw and the student will receive whatever grade they have earned for completed classes up to that point. Any class not completed will be given a grade of “incomplete”. A transcript will only be released if all financial obligations are met after refund calculations are determined.
Official Withdrawal from School
An “official” withdrawal is one that the student initiates. If the student is unsure as to whether or not they want or need to withdraw from the School, the initial point of contact is the Director of Education. Failure to visit with the DOE initially may result in an unofficial withdrawal (below) and the School determining the date of a student’s withdrawal and their last day of attendance.
UTMI has some options that may help students decide to finish school if they so desire. For more details, please see the UTMI “Student Orientation Handbook – Academic Policies and Procedures” which are given out the first day of class.
If suitable arrangements are not agreed between the School and the student, then a written request to withdraw from the School is required; signed and dated by the student. In addition, when withdrawing from the school, the student MUST meet with the School Director and MUST also complete exit counseling with the Financial Aid Advisor.
Unofficial Withdrawal from School
An “unofficial” withdrawal is one that the School initiates. This is not to be confused with the “official’ notice of withdrawal, which is a letter sent to the student notifying them that they have been withdrawn. The School can withdraw a student at any time they have evidence that the student no longer desires to complete their education, or the School determines that the student has “separated” from the School.
A student may be withdrawn from the School unofficially (at the discretion of the School) for a variety of reasons. These include: lack of attendance or poor academic progress, and the resultant failure to correct their academic progress (failure to improve after being placed on probation). In addition, unprofessional conduct and safety issues may also cause the School to expel (withdraw) a student. See also “Student Conduct/Dismissal” on page 5. The School may use either the student’s last date of attendance at an academically related activity or the midpoint of the academic period as the student’s withdrawal date.
The student must still complete exit counseling per U.S. Department of Education requirements. A withdrawal letter will be sent to the student which will provide instructions on how to complete the exit counseling. In most cases, an unofficial withdrawal may further obligate the student financially. See also “Appeal Process” on page 10.
Re-Enrollment after Withdrawal
A student may request re-enrollment after an official or unofficial withdrawal. This request must be made in writing (not email). The student must include the reasons for their withdrawal and most importantly develop an “action plan” to ensure satisfactory completion of the program.
Upon receipt of the request for re-enrollment a meeting may be scheduled with an Academic Advisory Committee. The Academic Advisory Committee will make a ruling within ten (10) calendar days and the student will be notified as soon as reasonably possible when or if they are allowed to return to class. A returning student must meet with the Director of Education (DOE) prior to starting any class.
Re-enrollment on or before 180 days from the official withdrawal date
A student may be considered for re-enrollment up to a period of 180 days from the last date of attendance. The student will be allowed back in school as if they never left. Note that the time while on a Leave of Absence is counted toward this 180 day time frame.
3410 Aztec Rd. N.E.
Albuquerque, NM 87107
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